Biometric to Bank

Manage your workforce wages


SPUD Contract Services Ltd is a limited company register under English law company number 12454327

SPUD Contract Services Ltd will act as a sub-contractor to their clients, we engage directly with the workforce to ensure they are fully compliant before offering their services to our clients.

All workforce members are invited to add their information to their profile on the SPUD platform, they will add personal information, upload a valid ID and any additional documents to prove Right to Work in the UK, add banking and tax information, training certificates and complete the health questionnaire.

We will then carry out a Right to Work check, all passports will be verified and all members from outside of the UK or Ireland will have their settled status document printed from the HMRC website and stored in their folder.

As per the guidance issued by HMRC each member will be required to complete a joint determination, this sets out the terms under which the worker will be engaged and confirms whether the worker will be required to work under PAYE or they can be classed as a temporary sub-contractor.

Once the determination has been completed SPUD Contract Services will then complete the contractors IR35 determination on the HMRC portal.

When all the terms have been confirmed the contractor will be offered roles provided by our client base and a contract will be issued for each new role.

Your temporary workforce will clock in using SPUD’s Biometric tablets and all information will be sent to the timesheet on your SPUD account. Your project management team will check and approve the working times and submit to your wages page.

Your wages department will then check the times and rates and do a final submission.

This information will then be synced to SPUD Contract Services payment portal. An invoice will be issued for payment, upon receipt CIS and required deductions will be taken from the payment, and the workforces payments will be added to the payment run. The workforce will receive a payslip by email on Thursday morning and funds will be transferred to their account at midnight on the Thursday.


How you are protected

We will engage directly with your workforce, their contract of temporary employment / employment will be directly with SPUD Contract Service. In accordance with several settled court cases it has been established that the legal contract between SCS and the workforce is deemed to satisfy the legal framework for engage the workforce member cannot approach the company with an employment tribunal or any form of case for lose of earnings. Several of our competitors offer a guarantee against this but it’s pretty simple, the law is the law and we operate with in it and so will you by using us to engage your workforce.

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How we work

  • Terms issued

    We will issue our terms with a full breakdown of how our relationship will be formed.

  • Offer of service

    On receipt of signed terms we will issue an offer of service.

  • Data collection training

    At this point we will carry out a data collection training session, we will walk you through the process or the information we will send for data collection and identify the amount of information you hold on the Workforce to establish if we can directly upload this information and make the set up process easier for all involved. You will also receive training on the Labour Management Module of SPUD.

  • Data collection documents and training guides

    We will then issue an email with our data collection documents and guides for accessing and using your SPUD account, you will also receive your login information.

  • Project audit schedule

    Once all your data has been received we will issue a PROJECT AUDIT SCHEDULE, this will identify when you will expect to receive your workplace inspection.

  • Supply chain assessment

    We will carry out a full assessment on your current workforce and how they have been engaged to this point. We assess:

    Number of workforce

    Their relationship with the company or previous provider

    If Limited companies are engaged to supply labour only

    Are personal service companies engaged

    What checks for UK Right to Work and is the correct determination for off payroll working carried out

    What documents are in place with the Workforce

    How are the Workforce currently Insured

    If there are any current or outstanding legal cases

  • Project audit

    We carry out Project audits to ensure that the place of work meet legislative requirements. We will also carry out a short ISO 9001, 14001 and 45001 audit to ensure the Workforce are correctly briefed, the work environment is safe and meets the requirements of all governing agencies. These audits can be very helpful as we will issue a full audit report identifying any NCR’s established on the Project.

  • Handover training

    At this point we will carry out handover training so your staff receive full training on SPUD’s Labour Management Module fully populated with your information.

  • Refresher training

    We will carry out a refresher training course when you are ready to submit your first set of timesheets to make sure your staff fully understand the process.